Commercial vehicle exhibitions require careful planning when trucks and buses are moved into indoor halls. These vehicles are larger, heavier, and harder to manoeuvre than passenger cars, especially in confined loading areas.
Events such as the Malaysia Commercial Vehicle Expo, or MCVE, bring together truck, bus, and component manufacturers under one roof. MCVE is an industry exhibition where full-size commercial vehicles are displayed inside enclosed halls, which creates additional logistical and safety requirements during move-in.
Before vehicles enter the hall, logistics teams conduct site inspections. They check ramp gradients, turning radii, ceiling height, and floor load limits. These checks determine which vehicles can enter the hall and the route each unit must take.
Planning starts weeks before the event. Schedules control arrival times to avoid congestion at loading bays. Logistics contractors prepare the required equipment, which can include tow tractors, wheel dollies, and floor protection materials.
According to Hafizzudin, Sales and Marketing Director of R.E. Rogers (Malaysia) Sdn. Bhd., the movement of heavy vehicles into enclosed exhibition halls requires early planning and coordination with organisers, venue operators, and exhibitors. Each vehicle must follow a planned route and schedule to reduce congestion and minimise risk during loading operations.
“One of the most challenging aspects of handling MCVE is managing oversized and heavy commercial vehicles entering the exhibition hall, particularly ensuring smooth manoeuvring at the loading bay ramp. From our early planning stages, we conducted site visits, prepared contingency measures and equipped our team with the right tools to prevent operational disruptions.”
He noted that advance site checks and contingency planning are standard practice when handling heavy vehicles indoors. These preparations help logistics teams manage space constraints, equipment requirements, and timing schedules during the move-in period.
Such operations usually involve controlled vehicle movements, the use of spotters, and specialised equipment where required. Coordination with venue management is also necessary to ensure that floor protection, access routes, and loading sequences are prepared before vehicles enter the hall.
Exhibition halls are not designed for regular heavy vehicle traffic. Movements are supervised to prevent contact with structures, equipment, or other display units.
Contingency plans are prepared for mechanical issues, delayed arrivals, or space constraints. These may include revised schedules, alternative routes, or backup equipment.
Before the exhibition opens, all vehicles must be positioned, secured, and cleared for public access. This requires coordinated movement schedules and supervision by logistics teams and venue operators.
